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Cognitive Assessment & Care Plan - Provider's Education

The CMS to conduct provider outreach and education for the Medicare-covered Cognitive Assessment & Care Plan Services for CPT code 99483 to increase awareness of this service and its eligibility requirements.

The CMS sending education document, including a direct mailing, from the Medicare Administrative Contractors (MACs) to eligible clinicians. 

For about Medicare-covered Cognitive Assessment & Care Plan Services. The education and mailing will raise general awareness of the benefit and provide information on eligibility and billing.

Eligible Providers

  • Physicians, 
  • Nurse practitioners, 
  • Clinical nurse specialists, 
  • Certified nurse-midwives
  • Physician assistants

Eligible Patients

  • All beneficiaries who are cognitively impaired are eligible to receive the services under the code. 
  • This includes those who have been diagnosed with Alzheimer’s, other dementias, or mild cognitive impairment. But, it also includes those individuals without a clinical diagnosis who, in the judgment of the clinician, are cognitively impaired.

Evaluation and Management services

  • If a physician, or other clinicians eligible to bill Evaluation and Management services, finds a patient shows signs of cognitive impairment during a routine visit.
  • Medicare covers a separate visit to more thoroughly assess the patient’s cognitive function and develops a care plan. 
  • The cognitive assessment includes a detailed history and patient exam. There must be an independent historian for assessments and corresponding care plans provided under CPT code 99483.
Effective January 1, 2021, Medicare increased payment for these services, added these services to the definition of primary care services in the Medicare Shared Savings Program, and permanently allowed these services to be provided via telehealth.

New Waived Tests for Labs - Modifier QW Updates

The Clinical Laboratory Improvement Amendments of 1988 (CLIA) regulations require a facility to be appropriately certified for each test performed. 

To ensure that Medicare & Medicaid only pay for laboratory tests categorized as waived complexity under CLIA in facilities with a CLIA certificate of waiver.

The listed below are the latest tests approved by the Food and Drug Administration (FDA) as waived tests under CLIA. 

The Current Procedural Terminology (CPT) codes for the following new tests must have the modifier QW to be recognized as a waived test. 

However, the below-mentioned tests did not require a QW modifier to be recognized as a waived test.

Example (i.e., CPT codes: 81002, 81025, 82270, 82272, 82962, 83026, 84830, 85013, and 85651) 

  • 81002 - Dipstick or tablet reagent urinalysis – non-automated for bilirubin, glucose, hemoglobin, ketone, leukocytes, nitrite, pH, protein, specific gravity, and urobilinogen.
  • 81025 - Urine pregnancy tests by visual color comparison.
  • 82270 & 82272 - Fecal occult blood.
  • 82962 - Blood glucose by glucose monitoring devices cleared by the FDA for home use.
  • 83026 - Hemoglobin by copper sulfate – nonautomated.
  • 84830 - Ovulation tests by visual color comparison for human luteinizing hormone.
  • 85013 - Blood count; spun microhematocrit.
  • 85651 - Erythrocyte sedimentation rate – nonautomated. 

The CPT code 80305 is required modifier QW, effective date, and description for the latest tests approved by the FDA as waived tests under CLIA is the following,

  • August 25, 2020, Verify Diagnostics Inc. VeriCheck Drug Test Cup;
  • August 25, 2020, Verify Diagnostics Inc. VeriCheck Drug Test Dip;
  • September 23, 2020, Axium BioResearchInc.DrugExam Multi-Drug Screen Test;
  • October 9, 2020, American Screening LLC Discover Panel Dip Card Tests MOR 300;
  • October 9, 2020, American Screening LLC Discover Quick Cup Tests MOR 300;
  • October 9, 2020, American Screening LLC Discover Quick Cup Tests MOR 2000;
  • October 9, 2020, American Screening LLC Discover Plus Panel Dip Card Tests MOR 300;
  • October 9, 2020, American Screening LLC Discover Plus Panel Dip Card Tests MOR 2000;
  • October 9, 2020, American Screening LLC Discover Plus Quick Cup Tests MOR 300;
  • October 9, 2020, American Screening LLC Discover Plus Quick Cup Tests MOR 2000;
  • October 9, 2020, American Screening LLC OneScreen Plus Quick Cup Tests MOR300
  • October 9, 2020, American Screening LLC OneScreen Plus Quick Cup Tests MOR2000;
  • October 9, 2020, American Screening LLC Reveal Panel Dip Card Tests MOR2000;
  • October 9, 2020, American Screening LLC Reveal Quick Cup Tests MOR300; and
  • October 9, 2020, American Screening LLC Reveal Quick Cup Tests MOR2000.

Evaluation Management - New Patients Vs Established Patients

The E/M codes are categorized based on the service rendered in the setting and or location. 

Examples,

  • Office or other outpatient setting 
  • Emergency department (ED) 
  • Hospital inpatient 
  • Nursing facility (NF)

Patient Type 

For the billing purpose and the code selection will be depending on the service performed with the same physician either new patients or established patients. 

New Patient

An individual who did not receive any professional services from the physician and or other qualified healthcare professional or non-physician practitioner (NPP) or another physician of the same specialty and or sub specialty  who belongs to the same group practice within the previous 3 years

Established Patient

An individual who receives professional services from the physician or other qualified healthcare professional or non-physician practitioner (NPP) or another physician of the same specialty and or sub specialty who belongs to the same group practice within the previous 3 years.

Key Components 

The E/M codes are mostly selected based on three major key components to electing the appropriate level of E/M services

Major Key Components 

  • History
  • Examination
  • Medical Decision Making (MDM)

Other Contributing Factors 

The E/M codes are rarely selected based on the Contributing Factors

  • Counseling
  • Coordination of care
  • Nature of presenting problem
  • Time.

2021 Changes

CPT code 99201 (new patient, level 1) deleted from Jan 1, 2021 and the CPT code 99211 l remain as a reportable service

The first two major key components of History and Physical Examination removed as key components for selecting the level of E&M service for office and or outpatient services (CPT 99202 to 99215).

In  before 2021, history and exam are two of the three components used to select the appropriate E&M service.

From Jan 2021, history and exam will no longer be used to select an E&M service for office and or outpatient visits, but still must be performed and documented in the medical record in order to selecting the appropriate CPT codes 99202-99215.


For 2021 E&M Changes

HRSA COVID-19 Coverage Assistance Fund and Rural Health Clinic (RHC) Payment Limits

HRSA COVID-19 Coverage Assistance Fund 

The Biden-Harris Administration is providing free access to COVID-19 vaccines for every adult living in the United States. 

Accordingly, the Health Resources and Services Administration’s (HRSA) COVID-19 Coverage Assistance Fund (CAF) will cover the costs of administering COVID-19 vaccines to patients whose health insurance doesn’t cover vaccine administration fees, or does but typically has patient cost-sharing. 

While patients cannot be billed directly for the COVID-19 vaccine fees, costs to health care providers on the front lines for administering COVID-19 vaccines to underinsured patients will now be fully covered through CAF, subject to available funding. 

As vaccination efforts accelerate, patients will increasingly gain access to COVID-19 vaccines at locations near where they live with providers they trust.

Providers are eligible for claims reimbursement if they have administered Food and Drug Administration (FDA) authorized COVID-19 vaccines under an Emergency Use Authorization (EUA) or FDA-licensed COVID-19 vaccines under a Biologics License Application (BLA) to individuals whose health plan does not cover vaccine administration fees, or does but typically has patient cost-sharing.

The eligible providers will be reimbursed at national Medicare rates for vaccine administration fees, and for any patient cost-sharing related to vaccination, including,

  • Co-pays
  • Deductibles,
  • Co-insurance

Rural Health Clinic (RHC) Payment Limits

Effective January 1, 2021, the RHC payment limit per visit for Calendar Year (CY) 2021 is $87.52. This payment limit applies to independent RHCs and RHCs that are provider-based to a hospital with 50 or more beds.

Beginning April 1, 2021, the RHCs will begin to receive an increase in their payment limit per visit over an 8-year period, with a prescribed amount for each year from 2021, through 2028. 

Then, in subsequent years, the limit is updated by the percentage increase in MEI applicable to primary care services furnished as of the first day of that year.

The RHC payment limit per visit over an 8-year period is as follows,

  • In 2021, after March 31, at $100 per visit
  • In 2022, at $113 per visit
  • In 2023, at $126 per visit
  • In 2024, at $139 per visit
  • In 2025, at $152 per visit
  • In 2026, at $165 per visit
  • In 2027, at $178 per visit
  • In 2028, at $190 per visit

New CPT Code 99439 Replacement for CPT G2058

The chronic care management additional 20 minutes add-on CPT code G2058 was deleted from Jan 1, 2021, and the new code chronic care management CPT 99439 was introduced for the same.

G2058 - Chronic care management services, each additional 20 minutes of clinical staff time directed by a physician or other qualified health care professional, per calendar month (List separately in addition to code for the primary procedure - 99490)

99439 - Chronic care management services with the following required elements: multiple (two or more) chronic conditions; each additional 20 minutes of clinical staff time directed by a physician or other qualified health care professional, per calendar month (List separately in addition to code for the primary procedure)

  • Use 99439 in conjunction with 99490 and Chronic care management services of less than 20 minutes duration, in a calendar month, are not reported separately
  • Do not report 99439 more than twice per calendar month
  • Do not report 99439, 99490 in the same calendar month with 90951-90970, 99339, 99340, 99374, 99375, 99377, 99378, 99379, 99380, 99487, 99489, 99491, 99605, 99606, 99607
  • Do not report 99439, 99490 for service time reported with 93792, 93793, 98960, 98961, 98962, 98966, 98967, 98968, 98970, 98971, 98972, 99071, 99078, 99080, 99091, 99358, 99359, 99366, 99367, 99368, 99421, 99422, 99423, 99441, 99442, 99443, 99605, 99606, 99607

Tips

The total duration of the staff care management services must meet the time listed in the code descriptor to be reported. 

For instance, for services totaling 40 minutes, you may report 99490 (first 20 minutes) and +99439 (additional 20 minutes). 

But for 39 minutes, you should report only 99490. A total of 39 minutes does not meet the requirement of 20 minutes for 99490 and another 20 minutes for +99439.


Evaluation and Management -Time Based Code Selection

The following codes are used to report evaluation and management services provided in the office and or outpatient setting.

The office and or outpatient setting codes CPT 99202 to 99215, the time guidelines had been changed effective from Jan 1. 2021. 

There are few changes with exiting guidelines,

The Counseling and/or coordination of care with other physicians, other qualified health care professionals has been removed and included following guidelines. 

In 2021, The time guidelines explain about that for 99202-99205 and 99212-99215, The total time spends on the encounter for the date, includes both face-to-face and non-face-to-face time spent by the provider.

Physician/other qualified health care professional time includes the following activities when performed,

  • Preparing to see the patient (eg, review of tests)
  • Obtaining and/or reviewing the separately obtained history
  • Performing a medically appropriate examination and/or evaluation
  • Counseling and educating the patient/family/caregiver
  • Ordering medications, tests, or procedures
  • Referring and communicating with other health care professionals (when not separately reported)
  • Documenting clinical information in the electronic or other health record
  • Independently interpreting results (not separately reported) and communicating results to the
  • Patient/ family/caregiver
  • Care coordination (not separately reported)
The appropriate CPT codes can be selected based on the time documented in the visit notes. 

New Updates for COVID-19 Lab Codes

Modifier QW

The Medicare and Medicaid only pay for laboratory tests performed in certified facilities, each claim for a HCPCS code that is considered a CLIA laboratory test is currently edited at the CLIA certificate level. 

To be recognized as a test that can be performed in a facility having a CLIA certificate of waiver for listed below CPT codes and the modifier QW must be added.

The CMS released updates for adding modifier QW for COVID-19 lab codes with effective date of service.

  • The Medicare contractor shall permit the use of code 87636 QW for claims submitted by facilities with a valid, current CLIA certificate of waiver with dates of service on or after October 6, 2020 and effective from July 1, 2021
  • The Medicare contractor shall permit the use of code 87428 QW for claims submitted by facilities with a valid, current CLIA certificate of waiver with dates of service on or after November 10, 2020.

  • The Medicare contractor shall permit the use of code 87811 QW for claims submitted by facilities with a valid, current CLIA certificate of waiver with dates of service on or after October 6, 2020.

    • The Medicare contractor shall permit the use of code 87635 QW for claims submitted by facilities with a valid, current CLIA certificate of waiver with dates of service on or after March 20, 2020.

    New Codes Effective November 10, 2020

    • 87428 - Infectious agent antigen detection by immunoassay technique, (eg, enzyme immunoassay [EIA], enzyme-linked immunosorbent assay [ELISA], fluorescence immunoassay [FIA], immunochemiluminometric assay [IMCA]) qualitative or semiquantitative; severe acute respiratory syndrome coronavirus (eg, SARS-CoV, SARSCoV-2 [COVID-19]) and influenza virus types A and B

    New Codes Effective October 6, 2020 

    The listed new codes are on the national HCPCS file with an effective date of October 6, 2020 and do not need to be manually added to the HCPCS files by the MACs. 

    However, these new codes are contractor priced (where applicable) until they are nationally priced and undergoes the CLFS annual payment determination process in accordance with the Social Security Act § 1833(h)(8), § 1834A(c) and § 1834(A)(f).

    • 87636 - Infectious agent detection by nucleic acid (DNA or RNA); severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2) (Coronavirus disease [COVID-19]) and influenza virus types A and B, multiplex amplified probe technique.
    • 87637 - Infectious agent detection by nucleic acid (DNA or RNA); Bartonella henselae and Bartonella quintana, amplified probe technique severe acute respiratory syndrome coronavirus 2 (SARS- CoV-2) (Coronavirus disease [COVID-19]), influenza virus types A and B, and respiratory syncytial virus, multiplex amplified probe technique
    • 87811 -  Infectious agent antigen detection by immunoassay with direct optical (ie, visual) observation; Streptococcus, group B severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2) (Coronavirus disease [COVID-19]).



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